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NY Metro InfraGard Members Alliance – Privacy Policy
 

This Privacy Policy describes how Infragard New York City Metro Members Alliance Inc. (“NY InfraGard”) collects, uses, or discloses personal information we receive through our website (www.nym-infragard.us) and other online or offline services we may offer (collectively, the “Services”). This policy also describes your choices about the collection and use of your information.

Please read the Privacy Policy carefully before you start to use our Services. By using the Services, you agree to be bound and abide by our posted Terms of Use and Privacy Policy. If you do not agree to both the Terms of Use and our Privacy Policy, or if you violate them in any way, your right to access or use the Services is terminated. Please see Sections 11-13 of our Terms of Use regarding your legal rights in any dispute involving our Services.

1.    How We Collect Information

We may collect information about you by various means, including:

  • Directly from you, both online and offline;

  • Through our website and other connected devices and services (e.g., webinar portals);

  • From organizations we partner with for conferences and events with NY InfraGard members;

  • From the Federal Bureau of Investigation (“FBI”), the InfraGard National Members Alliance (“INMA”) and other members of INMA (such as in connection with your InfraGard membership and the www.infragard.org/ portal);

  • From other third party sources and social media platforms that you may use to engage with us, as well as from other third parties, for the purposes provided below, and/or to supplement information we already possess; and

  • By combining the above information.

2.    Types of Information We Collect

In order to better provide you with our Services, we may collect the following categories of information:

  • Profile and subscription information, such as your name, mailing address, e-mail address, phone number, and usage and subscription preferences, and user credentials for any access-restricted Services we provide;

  • Transactional information including payment information and purchase history if you have paid to attend events or otherwise purchased goods or services from us;

  • Survey information in response to questions we may send you through the Services, including for research purposes and possibly in connection with a contest or promotion;

  • User Content you may provide to publicly post via the Services if we permit (e.g., presentation materials and recordings from our events, articles and publications, social media content, and other materials) along with any information you provide about yourself and the content—this may also include metadata associated with your content (such as location and date/time information embedded in pictures);

  • between you and us, such as via e-mail, mail, phone or other channels;

  • Offline activity you engage in with us, such as when attending our events; and

  • Online User Activity described in the next section.

If you provide us with information regarding another individual, you represent that you have that person’s consent to give us his or her information and to permit us to use the information in accordance with this policy.

3.    Online User Activity, Cookies and Information Collected by Other Automated Means

Cookies are a commonly-used web technology that allow websites to store and retrieve certain information on a user’s system, and track users’ online activities. We and our service providers may collect information about your use of our websites by such automated means, including but not limited to cookies, pixels and other similar technologies. Cookies and similar technologies can help us automatically identify you when you return to our website, help us find ways to improve the website, and reveal traffic patterns so we can determine what Services are popular.

Cookies can be first-party or third-party.  A first-party cookie is one that you receive directly from NY InfraGard when using our Services.  A third-party cookie is one that you have received from another party, such as Google.  We do not control what third parties do on other sites.  However, we may work with certain third-party providers such as Google to permit their cookies to function through our Services so we can learn more about your experience with our site and track the performance of our Services.

A persistent cookie is a cookie that is stored by the web browser on your device until it expires or you delete it. The expiration of a persistent cookie is determined by the creator of the cookie and can be upon a certain date or after a length of session time has passed. This means that, for the cookie’s entire lifespan, its information will be transmitted to the creator’s server every time the user visits the website that it belongs to or another website configured to check for that cookie (such as an advertisement placed on that website). For this reason, persistent cookies are sometimes called “tracking cookies.” By contrast, a session cookie is created temporarily on your device for use by a website during your visit. This type of cookie may store information you enter and track your activity within the website, but it is deleted after you leave the website or when the web browser is closed. 

When you use the Services, the information we may collect by automated means includes, for example:

  • Usage Details about your interaction with our Services (such as the date, time, and length of visits, and specific pages or content accessed during the visits, search terms, frequency of the visits, referring website addresses);

  • Device Information including the IP address and other details of a device that you use to connect with our Services (such as device type and unique device identifier, operating system, browser type, mobile network information, and the device's telephone number)

  • Stored information you affirmatively provide the Services with access to, such as pictures, video and contacts stored on your device; and

  • Location information where you choose to provide the website or app with access to real-time information about your device’s location, note however that if you block our access to location information, some parts of the Services may be inaccessible or non-functional.

Because there is not yet a consensus on how companies should respond to web browser-based do-not-track (“DNT”) mechanisms, we do not respond to web browser-based DNT signals at this time, but we do not collect information about users’ online activities across third-party websites.

4.    How We Use Information We Collect

We may use the information we obtain about you for purposes allowed by applicable laws, including:

  • Provide our Services to you, including to manage your interactions with us, facilitate purchases and other transactions with us;

  • Respond to your requests, questions and comments;

  • Tailor the content we display to you in our Services and communications, offerservices that we believe may be of interest to you, and for marketing and promotional purposes;

  • Operate, evaluate and improve our activities, our website and the services weoffer;

  • Establish and maintain any account you create for our Services;

  • Analyze and enhance our communications and strategies;

  • Inform you about changes to this Privacy Policy and our Terms of Use and other policies;

  • Comply with and enforce as needed applicable legal requirements, industry standards, our policies and our contractual rights;

  • Monitor the performance of our Services including metrics such as total number of visitors, traffic, and demographic patterns; and

  • Diagnose or fix technology problems.

We may also use or share information in an anonymized or aggregate manner for many purposes such as research, analysis, modeling, marketing, and advertising, as well as improvement of our Services.

5.    Advertising

We may allow third parties to advertise their products or services through our Services. Advertisements may be sent to all users of our Services or targeted to users who fit a certain general profile category, which may be inferred from the information we have about you.

6.    How We Share Your Information

We will not disclose your personal information to third parties without your consent, except in the following circumstances.

  • We may share your information with the Federal Bureau of Investigation (“FBI”), the InfraGard National Members Alliance (“INMA”) and other members of INMA in our reasonable discretion;

  • We may share your contact information with organizations we partner with for various purposes in our reasonable discretion—for example, we may share the contact information of InfraGard event attendees with organizations who sponsored that event;

  • We may share your information with our service providers that we believe need the information to perform a technology, business, or other professional function for us (examples include IT services, maintenance and hosting of our Services, payment processors, marketing partners, and other service providers). We only provide such vendors with information so they can perform their required functions on our behalf.

  • If you voluntarily share or submit any User Content including contact information (e.g., name) or content (e.g., picture), or commentary (e.g., presentation materials and recordings from our events, articles and publications, social media content, and other materials) for public posting through our Services, or link it to any social media platforms, that post and any content or information associated with it may become available to the public. See our Terms of Use for more information about User Content.

  • We also may disclose information about you (i) if we are required to do so by law or legal process, or as may be otherwise required by INMA or the FBI (ii)when we believe disclosure is necessary to prevent harm or financial loss, (iii) in connection with aninvestigation of suspected or actual fraudulent or illegal activity; or (iv) under exigent circumstances to protect the personal safety of our staff, users or the public.

  • We reserve the right to transfer the information we maintain in the event of an organizational transaction or transfer (e.g., merging with another InfraGard organization). If we engage in such a transaction or transfer, we will make reasonable effortsto direct the recipient to use your personal information in a manner that is consistent with this PrivacyPolicy.

  • We may, from time to time, contact you on behalf of third parties about a particular offering that may be of interest to you. In such cases, your information (e.g., e-mail, name, address, telephone number) is not transferred to the third party. Instead, we may share anonymous data with trusted partners to help perform statistical analysis, and then we would send you an email or postal mail, on their behalf.

Where appropriate, we will limit sharing of your information in accordance with the choices you have provided us and applicable law.

7.    Your Privacy Choices

We offer you certain choices about what information we collect from you, how we use and disclose the information, and how we communicate with you.

  • Marketing Emails: From time to time, we may contact you via email for the purpose of providing announcements, promotional offers, alerts, confirmations, surveys, and/or other general communication. In order to improve our Services, we may be notified when you open an email from us or click on a link therein. You may choose not to receive certain emails from us where they include an unsubscribe link. Even if you opt out of receiving such communications, we will continue sending you non-marketing email communications, such as administrative or transaction alerts, or information about changes to our terms of service.

  • : Web browsers may offer users the ability to disable receiving certain types of cookies; however, if cookies are disabled, some features or functionality of our website may not function correctly.

  • User Account: You may terminate your InfraGard membership or transfer to another regional InfraGard organization. We may retain any account information or User Content for internal purposes or as otherwise provided in this Privacy Policy and our Terms of Use.

8.    Disclosure, deletion and correction of your information

If you have specific requests pertaining to your personal information maintained by us, such as to request the disclosure, deletion or correction of information, please contact us as directed below and, subject to verification of your identity, we will endeavor to accommodate your request in our reasonable discretion and consistent with applicable laws.

9.    Relationship with the InfraGard National Members Alliance

This Privacy Policy does not apply to your personal information to the extent it is under the control of the Federal Bureau of Investigation (“FBI”), the InfraGard National Members Alliance (“INMA”) or other members of INMA. This may include your InfraGard application and membership, and activities in the www.infragard.org/ portal. As a member of InfraGard, you may be subject to separate privacy policies and other terms governing your relationship with those organizations.

As a member of INMA, NY InfraGard may be subject to certain data sharing obligations with the FBI and INMA. In addition, as noted in Section 6 above, we may also voluntarily share information with the FBI, INMA and other members of INMA in our reasonable discretion. Likewise, the FBI, INMA and other members of INMA may share your information with us.

10.  Links to Other Websites and Third Party Content

Our Services may contain links to other websites or services. This can include social media integrations. We are not responsible for the content or privacy practices of such other websites or services, and we encourage you to be aware when you leave our Services and to read the privacy statements of any other website or services that collects personal information.

We may use third party services to provide certain features to our members, such as elections, surveys, event registration and online webinars. These third parties may at times require that the activities they facilitate be subject to their own terms and privacy policies, and to that extent we are not responsible for the privacy practices of such other websites or services.

11.  How We Protect Information

We endeavor to maintain reasonable administrative, technical and physical safeguards designed to protect the personal information we maintain against accidental, unlawful or unauthorized destruction, loss, alteration, access, disclosure or use. However, we cannot ensure the security of any information you transmit to us, or guarantee that this information will not be accessed, disclosed, altered, or destroyed. We will make any legally-required disclosures in the event of any compromise of personal information. To the extent the law allows us to provide such notification via e-mail or conspicuous posting on the Services, you agree to accept notice in that form.

12.  Children

We do not knowingly collect personal data from children under the age of 13 on our Services. If you have reason to believe that a child under the age of 13 has provided personal information to us through our Services, please contact us, and we will endeavor to delete that information from our systems. In the event that we learn that we have collected personal information from a child under age 13 without parental consent, we will endeavor to delete that information as quickly as possible. If you believe that we might have any information from or about a child under 13, please contact us as directed below.

13.  International Considerations

Our Services are controlled and operated by us from the United States and are not intended to subject us to the laws or jurisdiction of any state, country or territory other than those of the United States.

14.  Updates to Our Privacy Policy

We may revise or update this Privacy Policy at any time. We will post the updated version on our Services, and may notify you of any significant changes to our Privacy Policy. We will indicate on our Privacy Policy when it was most recently updated. Your continued use of our Services after such updates will constitute an acknowledgment of the change and agreement to abide and be bound by the updated Privacy Policy.

15.  Contacting Us

If you have any questions, concerns or comments about this Privacy Policy, our privacy practices, or if you would like us to update information or preferences you provided to us, please contact us by mail to: NYM InfraGard, PMB# 1470, 14th Floor, 30 Broad Street, New York, NY 10004; or by e-mail to: info@infragard.nyc.

This Privacy Policy was last updated May 7, 2021.